Two sets of documents
Using a virtual office for registrations involves two sets of paperwork: documents that prove who you are, and documents that prove your right to use the address. You provide the first. The address provider and premises owner provide the second.
What you provide (KYC)
- PAN of the business, or of the proprietor or partners
- Identity proof of each director, partner or proprietor, such as Aadhaar or passport
- Address proof of the authorised signatory
- For existing entities: certificate of incorporation, partnership deed or LLP agreement
- A board resolution or authorisation letter naming the person who signs
What the address provider gives you
Check that names and addresses match exactly across all three. Small mismatches, such as a missing floor number, are a common reason applications are queried.
- A rent, lease or leave-and-licence agreement, or a service agreement, for the premises
- A no-objection certificate (NOC) from the premises owner allowing you to use the address
- A recent utility bill (for example, electricity) for the premises, as proof of address
Before you file
- Confirm the state. Registration follows the state where the address is.
- Confirm your activity can lawfully be run from a business address without dedicated premises.
- Keep digital copies ready in the formats and sizes the portal accepts.
- Expect that the authority may physically verify the premises.
This guide is general information, not legal, tax or professional advice. Rules and portal processes change. Confirm your position with a qualified professional.